Hotel Information

 

Hotel Information

The 2018 Annual Conference lodging, education sessions and exhibits will be held at the Gaylord Texan Resort and Convention Center. The Gaylord Texan is located in Grapevine, TX and is just six miles from the Dallas Fort Worth International Airport (DFW).  The resort has a limited number of rooms available, so be sure to make your reservation early to ensure your preference.  Attendees MUST be registered for the conference before making hotel reservations within the Society's group block and taking advantage of the group rate. Once your registration for the conference is processed, a confirmation notice will be sent to the e-mail address provided with information to make your hotel lodging reservations. You will be able to link from the confirmation notice to the hotel reservation website.

The cut-off date to book rooms at the group discounted rate has passed.  Rooms are still available at the Gaylord Texan Resort, however the group rate is no longer guaranteed. 


Gaylord Texan Resort and Convention Center
1501 Gaylord Trail 
Grapevine, Texas 76051
Hotel Phone:  817-778-1000

Room Rate: $222 per night, single/double occupancy standard room (plus state and local taxes - currently 13.%).  Each additional person to a room is $20.  Children 12 years of age and under are free when occupying the same room as their parents. One night's room rate will be charged at the time your reservation is made and held as a deposit. This deposit is fully refundable up to 72 hours prior to arrival. 
                   

Room rate is inclusive of resort fee covering:

 Wired and wireless high-speed internet access

 Fitness center and pool access

 Two bottles of water per day

 Discounted individual transportation sevices - City of Grapevine Shuttle

 Complimentary access to Glass Cactus nightclub for two, open Friday and Saturday only, ages 21 and up

 Local (817) phone calls

    The cut-off date to book rooms at the group discounted rate has passed.  Rooms are still available at the Gaylord Texan Resort, however the group rate is no longer guaranteed. 

    Click here to preview the hotel's location and amenities prior to reserving a guestroom:  Gaylord Texan Resort


    Reservations

    Attendees must register for the conference before making hotel reservations within the Society's group block and taking advantage of the group rate. Once your registration for the conference is processed, a confirmation notice will be sent to the email address provided with information to make your hotel lodging reservations. You will be able to link from the confirmation notice to the hotel reservation website and the AMDA group block rate.

    The Society has negotiated discounted room rates which will be honored until Saturday, February 17, 2018 or until our room block is sold-out, whichever event occurs first. The hotel will not guarantee the discounted group rate after this date. Make your reservations now to ensure availability. The Society's group rate will apply three (3) days prior to, and following, the conference dates based upon the hotel's availability.  All reservations must be accompanied by one night's deposit plus tax . Should you need any assistance with housing, please contact the Society at 800-876-2632 or .

    Check-in time is 4:00 PM.  Early arrivals will be accommodated based on availability.  Check-out time is 11:00 AM. Luggage can be stored for individuals wishing to leave the hotel later in the day.  

    For those parking a car at the Gaylord Texan, onsite daily parking is $22 per day plus taxes. Overnight parking fees include in/out privileges. Valet parking is $31 per day plus taxes. Please note, the Society does not validate parking.

    Changes and Cancellations

    Please note that changes and/or cancellations of your room reservation is your responsibility. Please review the cancellation policy with the hotel prior to making your reservation. It is your responsibility to understand the policy and that you are accountable for any fees that may be incurred.


    Exhibitor Housing

    Exhibitors MUST have reserved a booth space with payment before hotel reservations can be booked. Exhibitor housing and registration details will be emailed to the booth contact representative identified in the exhibit contract upon booth confirmation. Questions can be directed to Kristal Burgess at 800-876-2632 or exhibits@paltc.org.